Filming & Photography

General Information

Security, the safety of our passengers, the operational integrity of the airport and the views of our airline customers are always our primary considerations with any filming request.

Being a live operational location, filming at the airport can provide operational and security challenges, which means that while we aim to be as accommodating as possible sometimes we are unable to facilitate your request for these reasons.

All filming and photography requests are considered on a case by case basis and require an official permit. Generally, a request must be made at least FIVE working days prior to the date you wish to film or take photographs.

Please note Gatwick Airport does charge a fee for commercial filming and photography (this excludes news media and filming and photography on behalf of Gatwick Airport’s business partners).

The permit must be shown to airport staff or the police if requested.

News Media

‘Live’ broadcasts are not easily accommodated within the terminal building and generally cabling across the floor is not permitted for health and safety reasons unless it is for truly exceptional circumstances.

The Ofcom approved location for satellite trucks to park and broadcast ‘live’ from is the passenger drop off area outside Gatwick's North Terminal. A space is allocated on a first come first served basis.

Please contact the Gatwick Press Office on 01273 505000 to arrange this before making your way to the airport.

Locations

There are two distinctive areas of the airport - landside and airside.

Definitions:
· Landside - all areas of the airport that are accessible to members of the public

· Airside (international departure lounge and airfield) - the part of the airport inside the security boundary subject to the security requirements of the Department for Transport’s rules as a secure area. Entry by members of the public without valid travel documents is prohibited.

Permitted Areas:

Landside:
· North Terminal and South Terminal arrivals hall, forecourt and concourse
· South Perimeter Road - aircraft footage
· Check-in area/desk (requires permission from our airline customers for filming of their check-in areas, staff or branding).

Airside:
· International Departure Lounge (requires permission from our retail customers depending on the specific areas you wish film/photograph)
· Boarding gate and aircraft (requires permission from our airline customers)

If you wish to film outside the perimeter of Gatwick Airport, please notify Gatwick Airport Press Ofice as courtesy.

Restricted Areas:
In accordance with security regulations, the following locations are NOT permitted to be filmed or photographed:

· Security search areas
· Baggage reclaim
· Immigration hall
· Filming/photography from the top level of any multi-storey car park at the airport

The press office can refuse permit applications that may breach or contradict Gatwick Airport regulations and marketing campaigns.

Filming Airside:
If you wish to film airside you will need to adhere to the following requirements.

· For security reasons, film crews and photographers wishing to go airside must provide photo identification in the form of a passport in order to be given a temporary airside pass, which must be worn at all times. No other form of identification is acceptable. Individuals who are unable to provide this proof of identification will not be permitted to enter the ‘airside’ area of the airport
· All filming and photography equipment is required to be screened through our security search areas

· If items are confiscated at security you will not be compensated and it is unlikely that the confiscated items will be returned

The following restrictions currently apply to the quantity of liquids:

· Liquids may only be carried in containers no greater than 100ml

These containers must be presented for examination at security in a single, transparent, re-sealable plastic bag, which itself must not exceed 1 litre in capacity. The contents of the plastic bag must fit comfortably and the bag must be sealed

· Each person may carry only one such bag of liquids

Please note 'Liquids' include:

· All drinks, including water
· Creams, lotions, oils, perfumes, lip gloss or lip balms, mascara etc.
· Sprays and pressurized containers including spray deodorants
· Pastes, including toothpastes
· Gels, including hair and shower gel
· Any other solutions and items of similar consistency

Restricted items include:

· Scissors
· Knives with blades of any length
· Tweezers
· Razor blades

Requests to film or photograph airside require escorts who work at Gatwick Airport. Crews must follow the instructions provided by escort staff and remain with them at all times.

For filming and photography on the airfield, you will be require full Personal Protective Equipment (PPE), which includes a hi-visibility vest or jacket and in some instances a hard hat and appropriate footwear.

Permits

There are two types of permit:

· Two-hour (maximum of 5 film crew or less). Additional fees will be charged per hour if you would like to extend the standard two hours.

· Large production - location (more than 5 crew members)


All permit requests must be made in writing via the online application form.

Fees

The fees for filming and photography at Gatwick Airport varies depending on the type of permit.

TWO-HOUR PERMITS

LANDSIDE

Filming:

Crew size: five or less with lightweight equipment only.
Cost: £350 + VAT

An additional £175 per hour will be charged if you would like to exceed the two hour limit.

Photography:

Crew size: Five or less with lightweight equipment only
Cost: £250 + VAT

An additional £125 per hour will be charged if you would like to exceed the two hour limit.

Large productions - Location

Filming & photography:
Crew size: More than five crew members

Please contact the Gatwick Airport Press Office to discuss your individual requirements prior to submitting your online application.

AIRSIDE

Filming:

Crew size: five or less with lightweight equipment only.
Cost: £500 + VAT

An additional £250 per hour will be charged if you would like to exceed the two hour limit.

Photography:

Crew size: Five or less with lightweight equipment only
Cost: £300 + VAT

An additional £150 per hour will be charged if you would like to exceed the two hour limit.

Large productions - Location

Filming & photography:
Crew size: More than five crew members

Please contact the Gatwick Airport Press Office to discuss your individual requirements prior to submitting your online application.

LANDSIDE & AIRSIDE

Filming:

Crew size: five or less with lightweight equipment only.
Cost: £800 + VAT

An additional £400 per hour will be charged if you would like to exceed the two hour limit.

Photography:

Crew size: Five or less with lightweight equipment only
Cost: £500 + VAT

An additional £250 per hour will be charged if you would like to exceed the two hour limit.

Large productions - Location

Filming & photography:
Crew size: More than five crew members

Please contact the Gatwick Airport Press Office to discuss your individual requirements prior to submitting your online application.

Payment Terms

Payment Terms - payment must be made for all permits in advance of filming or photography. We accept payment by Purchase Order, BACS transfer and CHAPS transfer.

Insurance

A current public liability insurance policy is mandatory, providing cover for death and/or personal injury to any person and loss of, or damage to, any property.

Landside - minimum policy cover £5 million
Airside (international departure lounge) - minimum policy cover £5 million
Airside (airfield) - minimum policy cover £10 million

Notice Period

We do require at least FIVE working days notice to arrange the permits. Sometimes this can be turned around quicker depending on the nature of the request. We will require at least a month’s notice for a large production/location permit.

Approval

Gatwick Airport can refuse a permit application without providing specific reasons, but will normally offer advice on how you can bring your request into line with its restrictions.

Please note: Gatwick Airport is not liable to sign media location contract forms.

Advertising and Copyright

If your application involves an advertising campaign please contact Gatwick Aiport Press Office.

It is your responsibility to make sure film or photographic content does not breach copyright or other intellectual property rights.

Application Process

· Ensure you have read and understood all the information provided about filming and photography at Gatwick Airport
· Complete the online application form and submit
· We will email you to confirm we have received your application
· We will then review
· If approved, you will receive a second email requesting payment details
· Once payment has been processed a permit will be emailed to you

Please ensure the permit is carried by the crew at all times whilst at the airport.

Gatwick Airport can refuse a permit application without providing specific reasons, but will normally offer advice on how you can bring your request into line with its restrictions.

Please note: Gatwick Airport is not liable to sign media location contract forms.

Contact Us

For more information contact the Gatwick Airport Press Office:

Communications
7th Floor Destinations Place
Gatwick Airport
West Sussex
RH6 0NP
01293 505000

gatwickmedia@gatwickairport.com